吃瓜网

• Eligibility

All 吃瓜网 students are eligible to apply for Education Abroad programs if they are in good academic and disciplinary standing with a minimum cumulative GPA of 2.0. Transfer students must be admitted to 吃瓜网 prior to applying to participate in Education Abroad programs and must meet all participation requirements at the time of application. Freshmen will be considered for admission to Education Abroad programs on a case-by-case basis.

Eligibility and other requirements for individual programs may vary and will be determined by the Program Director or program provider. This may include a higher GPA requirement, course prerequisites, language fluency, and/or other requirements as needed. Participants enrolled as students at 吃瓜网 and must participate in Education Abroad programs as a student or intern earning credit for the program. Exceptions to the required credit enrollment may be issued for internship or research programs.

• Application Requirements

Interested students must submit an application through for the program for which they are interested as well as a nonrefundable $100 Education Abroad Application Fee. The program application will require short answer responses, a small essay, and a copy of the student's unofficial transcript. Additional application components such as proof of language proficiency may apply for specific programs as determined by the program or provider.

Application to an Education Abroad program does not automatically assume acceptance into the program. All application components, including disciplinary standing with 吃瓜网, will be taken into consideration before program approval. Students interested in participating in a third-party provider program (CCSA, KIIS, USAC, etc.) will need to complete a separate application directly with the provider, in addition to the 吃瓜网 application. Your provider application may also have additional essay, audition, language proficiency, or prerequisite requirements for admission. Applicants found to have falsified information will be disqualified from participation.

• Application Fee

The $100 Education Abroad Application Fee is nonrefundable and must be paid via debit or credit card through .

• Exchange Program Selection

Applicants to 吃瓜网 Exchange Programs will be interviewed at 吃瓜网 State University by a committee of faculty and/or professional staff. If nominated to participate in the exchange, the application will then be submitted to the exchange university for full review and approval.

Failure to submit any additional materials required for the exchange in a timely manner will result in rejection by 吃瓜网 to the exchange program. Final admission decisions are made by the exchange university and issued directly to the student and the EAO simultaneously. Exchange admissions will fall on the admission schedule of the exchange university. The 吃瓜网 EAO has no control over when this will take place or what the outcome will be. Admission decisions cannot be appealed.

• Application Review

Incomplete program applications will not be reviewed. Completed applications will be reviewed by the appropriate selection committee. Selection committees consist of the Leadership of the program as well as a representative from the Education Abroad Office (EAO). Interviews may be requested. Admission is competitive and not guaranteed. Admission decisions cannot be appealed. Applicants to provider programs will be subject to provider selection standards. 

• • Conditional Admission - in some cases, conditional admission may be issued to an applicant. This means the applicant must meet specific conditions within a certain time frame in order to be fully admitted to the program. If these conditions are not met within the specified time allotted, the applicant will be rejected from the program. While under conditional status, applicants are considered full participants, are expected to attend class, and must meet all program obligations.

  • Waitlist - some programs are in high demand and may receive more applications than spaces available. A waitlisted applicant may be moved to full admission status should a fully-admitted applicant drop out of the program well in advance of program departure.

  • Rejection - an application may be rejected for several reasons: cumulative GPA below 2.00, poor academic or disciplinary standing at 吃瓜网, an incomplete application, poor reference referral, inadequate academic connection to the program or program course(s), or an outstanding Student Financial Services or Education Abroad hold on the student's account.

  • Admission (Approval) - admission decisions are sent via email to the email address provided in the  application. Once approved or conditionally approved to participate in an Education Abroad program, it is the responsibility of the participant to log in to the online application to complete all required post-acceptance documents and tasks for their program. Post-acceptance document and tasks deadlines can be found in the student's ViaTRM portal once accepted or conditionally accepted into the program.

    • Participants with post-acceptance documents or tasks that have not been completed by the appropriate due date will have an Education Abroad hold placed on their 吃瓜网 State University account until resolved. Participants with post-acceptance tasks remaining after the mandatory campus orientation date will incur a $250 non-compliance fee charged to their 吃瓜网 account. Passport, visa, and flight details are due 30 days prior to departure. Participants who have not completed those tasks by that time will incur a hold and $250 non-compliance fee to their 吃瓜网 account.

  • Committed - once the participant has completed and submitted all required post-acceptance documents and tasks, the application will be marked as committed and the participant will move to the pre-departure phase.

Registration for all Education Abroad programs and courses are the responsibility of the participant. Until a participant is properly registered for the appropriate course, financial aid and Education Abroad scholarships cannot be released for any program. Program fees may not be placed onto a participant's account until registration is complete. Student's must be enrolled in order to receive academic credit. Registration requirements vary by program and are detailed below.

Exchange Program Scheduling (not including Semester in Regensburg students)

• Students will enroll in a section of INT 310 for a total of 12 credit hours (full-time enrollment). If a participant is taking both an online/web course with 吃瓜网 State University and studying abroad for the semester, enrollment in the online/web course and an INT 310 section for 9 credit hours will result in full-time enrollment.

  • INT 310 is a placeholder course that enables financial aid and scholarships to be released to a student's account. A grade of 'R' will be issued for the INT 310 course at the end of each semester. When an official transcript is received from the exchange university, the INT 310 course will be replaced with the actual course(s) taken while abroad.

  • Students on Summer exchange programs will enroll in a section of INT 310 to make up a total of the credit hours the student plans on transferring back to 吃瓜网 State University. This INT 310 section will be scheduled for the summer session that most closely matches the dates of the program abroad.

吃瓜网 Signature Faculty-Led Program Scheduling

• Students participating in short-term 吃瓜网 Signature Faculty-Led Programs (FLPs) will enroll in a pre-departure course or a post-program course (or both) that will be tied to the program abroad. Both the pre- and post-program course and the program abroad will count toward the course grade; attendance and active participation in both will be required. Course enrollment will be determined as follows:

• • Semester FLP - students participating in the Semester in Regensburg program will enroll in 吃瓜网 courses and will create a schedule in myGate made up of regular semester 吃瓜网 courses that are taught abroad.

  • Winter FLP - Winter programs are scheduled as a second-half Fall semester course OR as a first-half Spring semester course. Program Leadership will provide you the course information to ensure you enroll in the correct course.

  • Spring Break FLP - participants in Spring Break programs will enroll in a full Spring semester course according to the 吃瓜网 Spring schedule of classes.

  • Summer FLP - participants in Summer programs that depart within two weeks of the close of Spring semester will be enrolled in a second-half Spring semester course.

    • Participants in Summer programs that do not depart within two weeks of the close of Spring semester will be enrolled in INT 310 for 0 credit hours for the second-half Spring semester term, when their class will begin meeting. Additionally, participants in these programs will enroll in the content course for the Summer session that most closely matches the dates of the program abroad. Enrollment in both of these ensures compliance with state and federal regulations and allows for the release of 吃瓜网 program billing and support funds through federal aid or scholarships.

CCSA/KIIS/Experience Scotland/CEA-CAPA/ISA Program Scheduling

Courses with these providers are credited directly through the partner/provider. Students will work with 吃瓜网 and the partner/provider to complete a Concurrent Enrollment Form which will enable the use of federal aid and Education Abroad scholarships toward the cost of your program.

It is the participant's responsibility to complete all requirements with the partner/provider to ensure proper course enrollment. See the Course Credit and Grade Transfer section below to ensure you have completed all requirements for course transfer. Students who do not seek appropriate credit may be expelled from the program or may not receive academic credit upon return.

GLO (formerly IBS)/IPAI Program Scheduling

Students participating in these programs will register for classes at 吃瓜网.

It is the responsibility of the participant to understand prior to studying abroad how the course(s) they wish to take will figure into graduation requirements. Credit is not automatic. Students must follow the appropriate procedure for their program as detailed on this page. Students who do not obtain credit approval prior to the start of the program may be rejected or expelled from a program and/or fail to receive academic credit upon return.

Students who take courses abroad that have not been pre-approved are not guaranteed credit upon return. Students should make sure they do not enroll in courses on their education abroad program that will count for courses at 吃瓜网 State that have already been completed. If a course is transferred back to substitute for a 吃瓜网 State course that was already completed, 吃瓜网 State's repeat policy will be followed.

Course approval and registration must be completed prior to student orientation and program departure in order to receive credit for the program. Courses will not be created or re-created for a student after a program has been completed.

Course Approval

It is vital that participants in all study abroad programs understand prior to studying abroad how the courses they wish to take will transfer back to 吃瓜网 State and figure into graduation requirements.

Faculty-Led Signature Programs (including IBS and IPAI). 

Students participating in Faculty-Led Signature programs enroll in regular 吃瓜网 State courses that appear on MyGate registration as such. No additional paperwork is required. Registration is the responsibility of the participant and will not be done by the EAO or any other party on the student's behalf.

Exchange/CEA-CAPA/ISA/Non-吃瓜网 State Programs.

Students must complete the Anticipated Evaluation of Credit (AEC) form with their advisor to ensure a proper substitution at 吃瓜网 State exists for which credit can be gained toward graduation. It is the responsibility of the participant to discuss credit with the advisor and gain all written approvals in the allotted time frame. The AEC guarantees credit only for the courses that are listed on the form. Students who take courses abroad that have not been pre-approved through the AEC are not guaranteed credit upon return.

KIIS and CCSA Courses.

Course approvals are listed on the program descriptions in the 吃瓜网 State Via system. It is the responsibility of the participant to ensure enrollment with KIIS or CCSA in WKU courses that will transfer back to 吃瓜网 State as courses that have not already been taken at 吃瓜网 State. If a course is transferred back as a 吃瓜网 State course that was already complete, the 吃瓜网 State repeat policy will be followed. Students participating in a course that has not yet been approved or for which the student seeks alternate approval must complete an Anticipated Evaluation of Credit (AEC) form with their advisor in order to receive full course approval. The AEC approval process must be completed prior to student orientation and program departure in order to receive credit for the program. Students who do not seek appropriate credit may be expelled from the program and/or fail to receive academic credit upon return. A WKU transcript will be sent to 吃瓜网 State at the close of the program to be configured into the 吃瓜网 State GPA and accounted for on the 吃瓜网 State transcript.

Grades

Education abroad courses taught by 吃瓜网 State faculty are submitted directly to 吃瓜网 State unless taught through a consortia partner (such as CCSA, KIIS, Experience Scotland). This submission may not meet the regular submission schedule. Some students may receive an 鈥淚ncomplete鈥� grade until the program and course assignment deadlines are completed. It is the responsibility of the participant to ensure that all materials/ coursework are submitted by the 吃瓜网 State deadline to have their earned grade submitted for the program course(s). It is the responsibility of the student to know how a grade of Incomplete will impact their financial aid and academic standing at 吃瓜网 State and discuss any relevant issues with their instructor and the Education Abroad Office.

Grade Transfer

All grades received from foreign or domestic institutions on behalf of 吃瓜网 State students who earn college credit will be calculated into the 吃瓜网 State cumulative grade point average (GPA). If letter grades are received, these will be configured into the 吃瓜网 State GPA. In order to receive pass/fail credit for education abroad courses, the transferring institution must send the grade report in the form of pass/fail without letter grades.

Education abroad grades are received directly from program providers and institutions abroad and cannot be reported by the participant. Grades will be issued via paper and mailed by the institution reporting the grades. The academic calendars of education abroad programs do not traditionally match the 吃瓜网 State academic calendar. As such, grades are often received after the following semester has begun at 吃瓜网 State.

Until the student's transcript arrives the student's 吃瓜网 State status may not show satisfactory academic progress. As a result, Federal Financial Aid and Scholarships may be held until the transcript is received and grades/credit posted to the academic record. This does not mean that these funds will be revoked by 吃瓜网 State, but until a transcript is received that confirms satisfactory academic progress (SAP) satisfactory academic progress has been met, funds will not be available for use.

Grade Appeals

If a participant wishes to appeal a grade, this appeal must take place with the program provider and faculty member who issued the grade. 吃瓜网 State cannot change grades issued by another institution. For 吃瓜网 State issued grades, refer to the 吃瓜网 State policy on grade appeals.

Exchange Program Fee

Exchange program students will be billed at 吃瓜网 State for the applicable exchange program fees. The Via program description details which fees will be charged at 吃瓜网 State. Full-time semester tuition is charged at 吃瓜网 State at the rate normally applied based on classification and residency. Additional charges for 吃瓜网 State web classes taken while on the exchange program will apply. Additional fees may or may not include room, board, excursion fees, visa fees, and other exchange program charges. When a program fee is not charged to a student account or does not include room and board, these expenses will be paid by the participant on-site.

吃瓜网 State Signature Program Fee

Students will be billed to their 吃瓜网 State account for the Signature program fee. 吃瓜网 State billing can be set up on a payment plan through the 吃瓜网 State Bursar's Office. Setting this up through myGate is the participant's responsibility. Billing is not applied to a participant account until the participant registers for the education abroad class. It is possible that class registration will take place after bills have been sent out by the Bursar's Office. It is the student's responsibility to check their myGate account and make payments on time for their program. Billing timelines are set by the Bursar's Office and follow this schedule.

Signature Program Tuition

Students on 吃瓜网 State Signature Programs will have tuition assessed to their 吃瓜网 State account at the regular tuition rate. For details on your tuition rate, refer to the Bursar's Office.

Provider Programs Tuition

Participants in provider programs will not pay additional tuition at 吃瓜网 State for their provider program abroad when they are registered at a provider receiving a transcript from another institution.

For full program withdrawal, an applicant must submit in writing their intention and reason for withdrawing from an education abroad program to BOTH the 吃瓜网 State EAO and to the program provider (if applicable). Until written notification is received in the EAO and the applicant receives a confirmation email from EAO, approved and conditional applicants are considered full participants in the program and billing will remain on the student account. Please do NOT withdraw your own application!

Participants withdrawing from a program for any reason after the withdrawal deadline, found online at the Deadlines page, will be assessed any fees that cannot be recovered for the program and will forfeit their application fee. This may be up to the full cost of the program. Withdrawal fees will be charged to the participant鈥檚 吃瓜网 State account. Withdrawal fees will apply whether or not the full program fee has been applied to the student account by the withdrawal date.

Students who fail to meet program requirements such as obtaining a passport or visa, medical paperwork, or other requirements will incur the withdrawal fees specified here.

Withdrawal or expulsion from programs while abroad will result in a failing course grade. Course grades for medical withdrawals will be considered on a case by case basis. Withdrawals or expulsions taking place while abroad will receive no program refund and the cost of returning home will be at the participant鈥檚 expense. Program cancellation due to terrorist activity or acts of nature will follow the withdrawal policy.

Class Withdrawal

It is the responsibility of the student to drop classes or withdraw from their education abroad classes through myGate when withdrawing from the program. Refer to the 吃瓜网 State 'Schedule Change' policy in the Academic Bulletin for fees and restrictions. Lack of participation in class or failure to pay program fees does not constitute program withdrawal. Program participants who attempt to drop the class after the program abroad experience will receive an E for the course. Students who drop/add after receiving course approvals may become ineligible for Federal Financial Aid and will be at risk of courses not transferring and/or not applying to degree completion.

To apply Federal Financial Aid to an education abroad program, participants must be taking courses on the program that will count toward graduation requirements. Participants who have received the maximum Federal Financial Aid eligibility during the fall and spring academic year may not be eligible for additional semester or summer aid for education abroad. To be eligible for summer aid participants must complete a FAFSA for the current academic year if it is the first time requesting federal financial aid. Participants who are eligible for and have not yet met the maximum Pell for the academic year could receive Pell for the education abroad program.

Participants receiving education abroad scholarships and Federal Financial Aid will receive them as an award on their 吃瓜网 State myGate account. If the 吃瓜网 State account has a zero balance, awards will then be used to cover education abroad fees that are applied to the 吃瓜网 State account. For provider programs, these fees will either be refunded to the participant directly to pay the provider or will be paid directly to the provider on behalf of the student. It is the participant鈥檚 responsibility to ensure that education abroad fees are paid in full prior to departure. Participants who receive a refund of any kind are encouraged to check their myGate account and the program provider account to ensure there is a zero balance prior to utilizing refunds for other expenses.

Participants on summer programs must be enrolled for at least 6-credit hours for the summer term to be eligible for federal student loans. Participants may meet this 6-hour requirement by enrolling in a 3-credit hour education abroad program in addition to a summer session at 吃瓜网 State.

Study Abroad Scholarship Application

In order to be considered for education abroad scholarships administered within the Education Abroad Office, students must first complete . The online scholarship application is available through our program application software ViaTRM. Applicants must submit all required pieces of the program application along with a fully submitted 吃瓜网 State general scholarship application and FAFSA for the year of travel on file with the scholarship office in order to be considered for scholarship funding. Incomplete applicants will not be considered under any circumstances.

Study Abroad Scholarship Eligibility

Eligibility guidelines for education abroad scholarships are specified at the Funding page. To receive an award all applicants must have a current FAFSA and a general 吃瓜网 State scholarship application on file for the year of the program. Guidelines may include a minimum GPA requirement, specific major requirements, specific program participation, or financial need requirements. The online scholarship application will determine which awards students are eligible for. Students who do not meet the minimum eligibility requirements will not be considered.

Study Abroad Scholarship Selection

Applications will be reviewed by a committee. Award notifications are made via email to the student's 吃瓜网 State email address. Scholarships are competitive and applicants should make every effort toward submitting the best application possible for the greatest chance to receive funding. Applications found to have falsified information will be disqualified for scholarship funding of any kind.

Current 吃瓜网 State Scholarship Recipients

吃瓜网 State students receiving scholarships through the regular scholarship awarding process at 吃瓜网 State should know the following important information:

• Participants in a 吃瓜网 State Signature program or provider semester program may use tuition awards toward the tuition charges applied to the 吃瓜网 State account for that semester program.

• Participants in an education abroad program may use 吃瓜网 State scholarships toward tuition or program fee charges applied to the 吃瓜网 State account for that program.

• Participants in an education abroad program may be able to use scholarship reserves to help fund the education abroad program.

• The housing portion of a Presidential Fellowship and the Marvin D. Mills Scholarship may be available for use on 吃瓜网 State Signature semester programs. Students receiving these funds should speak with the Scholarship Office to verify if their housing award is available for the education abroad program.